Site Preparation Hardware Installation †Myassignmenthelp.Com

Question: Explain Site Preparation Hardware Installation? Answer: Introducation MEX maintenance system can be defined as computerized system which capture activities like- maintenance of workloads, inventory management, and present statutory reports, manage payroll system etc. Following stages will be required for the implementation of new system i.e. MEX Maintenance system, in the Mighty Mechanics: Site Preparation/Hardware Installation Mighty Mechanics has to take a big step to transform the business activities from manual to an automatic system. It is important for the management to review the present business infrastructure of the company to assess that the new system will cope with the business infrastructure or not. The new system demands for installation of hardware pieces therefore the requirements of electrical outlets/ connection facilities and reasonable office space will be established(Allen, 2015).Mighty Mechanics requisites to purchase new computer system as well as related accessories in order to install the new system. Therefore, site preparation is the first step of implementation strategy. Installation of Software MEX Maintenance system is recommended to be installed as a new system in Mighty Mechanics. In addition to this, relevant anti-virus is also required to be installed in the computer systems so that data can be protected from threat. MEX Maintenance system will perform best with Intel processors supplemented with MS window XP. High speed internet will also be required to carry out the business activities effectively as well as use of cloud computing will facilitate superior connectivity across the whole system. Personal Training In order to implement the system successfully, personal training of the employees or project team is crucial. As training of employees ensures quicker implementation of the system. In addition to this, it will also facilitate in managing the issue of user`s resistance. Training methods could be used to train the staff are- role play, video simulations, study material about MEX system will also be provided in the weekly classrooms(Verweire, 2014). In the training process, staff will come across with the benefit of new system and they will be motivated to accept the change as the new system will at last benefit the staff tocarry out their jobs in easy way as they will be able to manage inventory, price books, data will be collected in proper manner and payroll system would also be managed properly. Team members of the project will also train employees and after getting training they will get start working on the new system as well as the old system will be completely stopped in being u se(Hayes, 2017). Complete Documentation The implementation team and project team by working on various configurations for the new system, documenting the usual procedures and roles of team members and other employees will also be defined in this phase. The procedures which would be carried out to implement the system or to make the system live will be documented in order to check whether the activities are carried out as the way there planned. Testing System In this phase, analysis of alignment of system`s functionality with the requirements established for the project would be done. The development and testing phase will frequently overlay as the project and implementation teams will consider fine alteration of the configuration. By the end of the testing stage, team members would be comfortable to carry out their job activities in the new system i.e. MEX Maintenance system. Security testing will also be done to check whether the new system can be hacked so that threat or issues could be managed( Creasey Hiatt, 2012). New System Conversion A parallel transition is required for system conversion. The data which is stored manually will be transited to the new system which will facilitate Mighty Mechanics to assess the potential errors as well as performance of MEX system can also be confirmed. New system would be used by the staff once it is confirmed that the new system is effectively working. The data should be backed up while transferring of data is going on so that the data could be protected. It is estimated that up to three months can be taken to transfer the data and to complete the implementation process. Encounter risk/issues and ways to overcome from these risk/issues Following risk/issues can be encountered while implementation and the way to manage these are stated below: S. No. Issue /Risk Control or way to overcome from the issue or to manage risk 1 Lack of alignment of business processes and MEX Maintenance System Reengineer business processes Monitoring the performance of system. Testing of system will be conducted prior to the implementing the system A detailed requirements specification will be developed( Iverson, 2013). 2 Loss of control because of decentralized process of decision making. Steering committee will be formulated Project sponsor would be appointed. An internal audit will also be done. 3 Complexity in project A detailed plan for the implementation will be developed. Internal audit Consultants involvement Team members who possess adequate kills will be appointed. 4 User`s resistance User`s involvement training Support of top management Managerial soft skills Establishing sound communication(Hall, 2015). 5 Security issue Technical expert will be appointed Authorization will be given to the senior executives to assess the secured information(Allen, 2015). Reason for adopting the strategy The adopted strategy compiles all the necessary step which facilitate the installation of new system in the Mighty Mechanics. The steps involved in the implementation strategy will aid the project team to implement the MEX system effectively. Issues can be encountered and the ways to overcome from the issues or to manage the risk are also included in the strategy. The phase of each implementation will provide experience to the team and other employees and this will turn out to be more efficient in subsequent phase(Steinbart Romney , 2014). Various benefits will be availed by adopting this strategy, such as- helpful for the new and unexperienced team, requirement for meticulous planning is not essential, less difficult to manage, employees would get enough time to get familiarize with the new system, subsequent stages of implementation can be carried out easily as enough time is provided by this strategy to consolidate all the learning. Post Implementation Review Implementation strategy would not end after the implementation of MEX Maintenance System in Mighty Mechanics. After the implementation of strategy the whole system will be assessed or review(HEAGNEY, 2012). Post implementation review will be done after the completion of project in a certain period of time. Following aspects will be reviewed after the implementation- Point of achievement from the project will be ascertained. As the objectives have been met or not such as payroll is properly managed, inventory is properly managed as well as the issues in the accounting system are resolved. Employees are comfortable with the implementation of the new system or not will also be ascertained. Any requirement of change in the system will also be ascertained so that issue shall not arise in future. References Creasey, T., Hiatt, J. (2012). Change Management: The People Side of Change. Prosci Research. Iverson, D. (2013). Strategic Risk Management: A Practical Guide to Portfolio Risk Management. Wiley. Nix, C. (2017). Data Analytics. CreateSpace Independent Publishing Platform. Allen, M. (2015). Strategic Communication for Sustainable Organizations. Springer. Brown, M. (2012, 12 11). Data mining techniques. Hall, J. A. (2015). Accounting Information Systems. South-Western College Pub. Hayes, A. (2017). Data Analytics: A Quick-start Beginner's Guide. CreateSpace Independent Publishing Platform. HEAGNEY, J. (2012). Fundamentals of Project Management. AMACOM. Steinbart, P. J., Romney , M. B. (2014). Accounting Information Systems. Pearson. Verweire, K. (2014). Strategy Implementation. Routledge.